Subject: [faculty] Department purchases and shipments - R accounts required
From: "Roach, Michael Glenn"
Date: Fri, 23 Feb 2007 08:48:16 -0500
To: , , ,

To: Individuals authorized to place orders or ship packages on Department credit accounts.

 

From: Mike Roach, Business Manager

 

 

When placing an order on Department credit accounts, please insist that your name and the department R or E account to be charged are listed on the invoice that will be sent to the department.  The last five digits of the R or E account are sufficient IE: R65XXX.

 

This has become a major issue with allocating charges for vendors that service the whole Department, such as Airgas.

 

Additionally, when shipping using UPS, Fed EX, etc. the R or E number to be charged is required on the shipping information sheet that you fill out in the Electronic Shop.  If, for any reason, you complete an actual shipping ticket the R or E number is required on the ticket.

 

These measures will save hours each month trying to determine the correct account after the fact.

 

Thank you for your attention to these matters.