October 7, 2008
To: All Knoxville-area Faculty and Staff
From: Interim Chancellor Jan Simek
Subject: Public Records Requests
Portions of the Tennessee Public Records Act were amended in the recent
legislative session. Below is the procedure that all UT employees should
follow when they receive public records requests.
The University of Tennessee is committed to principles of open and
participatory government. Accordingly, the university has formulated
guidelines designed to uniformly facilitate reasonably prompt and
efficient responses to requests for public records under the Tennessee
Public Records Act. A public record is broadly defined as a record made
or received pursuant to law or in connection with the transaction of
official business of the university, regardless of physical form and
specifically including electronic records.
Employees should refer all requests to view or copy university records
to Charles Primm of the Media and Internal Relations Office at
865-974-2225 or firstname.lastname@example.org. That office will analyze
the records request and work with the appropriate records custodians to
promptly and efficiently respond to the request. Consistent with the
university's guidelines, Human Resources will continue to respond to
requests for personnel files, and the Purchasing Office will continue to
respond to requests made by bidders or prospective bidders.